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lVarious
other unspecified jobs as and when required.
STORES BILL.
Association in Stores JLTC cases pertaining to COS/CLW/Kolkata’s
office
Job/Duty profile of the section -
The
above Section is headed by an Assistant Accounts Officer and assisted
by three Sr.Section/ Section Officers.
The
following are the works of the above section.
Checking and passing of Vendors bills and other Contract bills, P.I,
Coal Bills, Imprest and SAIL bills. Initiating recoveries/stop payment
relating to Stores Vendor Bills.
Passing of bills other than contract and accepted bills. Exchequer
control etc.
Passing of Accepted stores bills.
Various other unspecified jobs as and when required.
Stock
Verification & Stores L&S
The
above section is headed by Assistant Officer and assisted by two
Sr.ISAs and one Sr.Section Officer. The following is the brief work of
the above section.
Job/Duty profile of the section -
Vetting of all L.Os/P/Orders/Contracts/Amendments/release of foreign
exchange. Witnessing of opening of tenders. Maintenance of policy file
and Fund Register. Maintenance of Savings Register related to quantity
vetting of ACST items.
Stores L&S – Vetting of Inter Railway Sale Order, preparation of
transfer certificate, vetting of statement of Sale Tax, vetting &
putting proper allocation towards ground rent, loading charge, crane
charge etc., Posting of Suspense Register and reconciliation with
General Books Figure, reconciliation of figure with EDP Sales
Statement with Sale Issue Note & figure submitted to Stores Ledger
Section, vetting of employee sale order, preparation of Half Yearly
Review, Debt-Head Report & Appropriation Account, vetting of August
Review Estimates, Revised Estimates, Budget Estimate & Final
Modification Estimates.
Various other unspecified jobs as and when required.
Cash & Pay Office
The
above section is headed by Assistant Chief Cashier and assisted by one
Divisional Cashier and one Inspector of Cashiers. The following is the
brief work of the above section.
Job/Duty profile of the section –
Encashment of cheque, remittance of Govt. earning daily to bank,
maintenance of Cash Book, fixing up regular payment programme, fixing
up inspection programme of cashiers in respect of cash & accounts,
arrangement of vehicle and armed guard on payment days, receipt and
distribution of passed bills and cheques to the individual cashiers
for disposal, return of paid and unpaid bills/cheques to the Books
Section. Controlling and making arrangement of payment of salary and
wages bills. Payment of settlement bills. Payment of reimbursement
claims, PF loans, different advances and all types of misc. bills.
etc. etc.
Various other unspecified jobs as and when required.
(C) Section 4(1)(b)(iv)
The norms
set by Accounts Department for the discharge of its functions.
The following are the norms adopted for discharging its function: -
(a)
The duties and responsibilities of the officers and employees of
Accounts Department are earmarked.
(b)
The guidelines in the office procedure are followed.
©
The rule and provisions on Accounts and Finance matters are kept in
hand.
(d)
The latest Railway Board guidelines are preserved in respective
dealing files
(D) Section 4(1)(b)(v)
The
rules, regulations, instructions, manuals and records held by Accounts
Department or under its control or used by its employees for
discharging its functions.
The
following manuals, codes and records are used by employees of Accounts
Department for discharge of its official function: -
1.
Indian Railways Establishment Manual – Volume – I, II.
2.
Indian Railways Establishment Code –Volume – I, II.
3.
Indian Railways Medical Manual.
4.
Manual on Pension Rules.
5.
Indian Railways Accounts Code – Volume – I, II.
6.
Indian Railways Finance Code
7.
Indian Railways Engineering Code
8.
Indian Railways Mechanical Code
9.
Indian Railways Stores Code –Volume – I, II.
10.
IRS Condition of Contract.
11.
General Condition of Contract
12.
Schedule of Powers delegated to Power authorities by GM on Stores,
Establishment, Misc & Other matters.
(E) Section 4(1)(b)(viii)
Statement of the Councils, committees.
There is one elected Staff Council Member and one Accounts Sub
Committee on staff matter in the department with whom regular
interaction is being made by the appropriate authority to sort out the
problem relating to the Department.
(F) Section 4(1)(b)(ix)
Directory of Accounts and EDP officers and employees of Accounts,
EDP and TKO.
Directory of Accounts and EDP officers and employees and TKO employees
are maintained bill unit wise by the Accounts Admn. Section. The bill
units are 820, 821, 822, 823, 824, 825, 826, 827, and 830.
(G) Section 4(1)(b)(x)
Monthly remuneration received by each of Accounts & EDP officers and
employees of Accounts, EDP and TKO including the system of
compensation as provided in its regulations.
Bill Unit wise monthly remuneration received by each of its officers
and employees including the system of compensation viz. HRA, CCA,
Washing Allowance, Transport Allowance, Traveling Allowance,
Contingent Charges as provided in the regulations are being paid and
the records are maintained by the Accounts Admn. Section of CLW under
Bill Units 820, 821, 822, 823, 824, 825, 826, 827 and 830.
(H) Section 4(1)(b)(xiv)
Details in respect of the information, available to or held by
Accounts Department, reduced in an electronic form.
All
particulars in respect of salary & wage bills, budget matters, cheque
issue & its reconciliation, PF ledgers and total interest payable,
stores transactions, costing system in CLW and other various items
including resolution in various meetings are held in compact disc.
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